Hire Module


Hire Module

Merlin’s fully integrated plant hire module allows you to hire, manage and maintain your hire assests. With this module you can hire products and sell consumables in one easy transaction, with seamless links to the Stock, Purchase Order Processing, CRM and Accounts Modules..

  • Stock Management
  • Hire Contracts
  • Documentation
  • Workshop Facility

Optional Modules

Continue your tour of Merlin and take a look at it’s other fully integrated optional modules.

Explore Merlin Modules

Hire Module

Merlin’s fully integrated plant hire module allows you to hire, manage and maintain your hire assests. With this module you can hire products and sell consumables in one easy transaction, with seamless links to the Stock, Purchase Order Processing, CRM and Accounts Modules.

Benefits of Hire Module

  • stock information to hand – All the Stock module functionality is available so images, technical notes, data sheets and safety instructions can be held against the product record. Assets can be grouped together and prices set eg daily, 2 day, Weekend, Weekly, Monthly rates as per your charging requirements.
    Similar assets can be grouped together and purchase, sales, service and workshop history together with current activity will be automatically collated against each asset.
  • quickly and easily create hire contracts to send and store electronically – Hire contracts are quickly created through a simple to use entry screen where users are prompted for the required information at the point of entry. They are provided with comprehensive data about the customer and asset availability. If there are any accessories that relate to the asset, eg safety instructions, PPE, consumables, then the user will be prompted for these where relevant. Both hire and sale items can be included on the same contract agreement. Slick cross hire entry creating the supplier’s purchase order with all the required information, which can then be emailed or faxed to the supplier without having to manually print a copy.
  • Just a Few Clicks – All required documentation can be created with a few clicks; quotes, on hire agreement, deposit receipt, collection note, off hire confirmation, invoice, exchange note, all of which can be faxed or emailed direct from the user’s pc or terminal. The system is also intuitive enough to stop the user printing documents that are not permitted at that point.
    Both Account customers and Cash Sale accounts can be processed through the same order entry screen enhancing the speed of hire contract entry, eg Identification, address data for cash sales, storage of delivery addresses and contact details.
  • Workshop Facility – Once off hired, fully or partial, assets can automatically be placed in service. The Workshop facility allows you to maintain your assets recording any service, repairs, parts, labour and additional costs associated with individual assets.
    Invoicing can be performed for individual contracts or use the Continuation routines for effective creation of long term hire periods in one easy process.
    The Asset diary gives you the ability to know the status of all of your assets at a glance with dynamic drill downs.
    As data is recorded historically not only do you have access to current activity reporting eg On Hire report (what’s out, where), Reservations, but data on Asset Utilisation, Fixed Asset Analysis and Return on Investments is readily available.

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Customer testimonials:

John Taylor Fasteners
How has Merlin helped your business grow?
Merlin has allowed us to better define our activity in a number of market places. When we were purely servicing the fasteners it was a very narrow and bespoke field, we had to learn as we go with that diversification, and the quality of information we have been able to extract from Merlin has allowed us to act upon and grow into new places.
What are your favourite Merlin features?
The elements of Merlin we have particularly appreciated as a business are it’s a very simple package to pick up. It’s a very intuitive learning curve for new staff joining the business. Being a small family company and not having a dedicated IT department, or training HR department it’s a very important asset in terms of cost and how easily it integrates new staff into the business.
Equally there are other benefits within its functionality that we found very much a time saver. There is an import facility that allows us to bring pricing in from our suppliers in the form of csv or excel documents, which allows us to update and constantly stay on top of prices changes, which was a very manually intensive process prior to introducing Merlin.
Mark GosneyCommercial Manager, John Taylor Fasteners