Developed for NMBS members, the NMBS EDI feature is a proven Merlin module that removes the error-prone process of posting NMBS supplier invoices by hand.
You, the NMBS Merchant customer, will continue to raise your Purchase Orders as normal to all your suppliers using Merlin, and send your orders to them electronically. The NMBS Supplies will then process invoice you directly, they send their invoice to NMBS instead.
The NMBS will then send you the invoices electronically in an XML format. The XML file will then be saved and imported into Merlin, where the data will have been pre-mapped to the Merlin format.
Any invoice lines with a green tick will be fully matched, which means that Merlin has compared the invoice to the original Merlin Purchase Order and the GRN posting and it is happy that the corresponding line on the invoice matches in terms of product, quantity and price. Orange ticks are a partial match, and any red crosses will appear if Merlin is unable to match the lines. Invoices with the green, or oranges, ticks can be automatically posted, which will save the operator time (and reduce inputting errors). The red crosses and orange ticks will need further investigation to check the discrepancies.
One customer has seen a huge increase in accuracy and time saved from inputting all the invoices manually. Another customer has said that 80%-90% of their NMBS purchase invoices are matched automatically in seconds, highlighting 10%-20% of inaccuracies very quickly.
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